Complaints Policy

As a Financial Services firm authorised with the Financial Conduct Authority (FCA) the regulator has set out its rules in relation to handling client’s complaints. In order to meet these rules, we have put the following procedures in place.


  • You can contact FOS by:
  • If you do decide to refer your complaint to the Ombudsman you must do so within six months of our final response letter. If you do not refer your complaint to the Ombudsman within six months of the date of this letter, the Ombudsman will not have our permission to consider your complaint and so will only be able to do so in very limited circumstances
  • We will tell you if we think that your complaint is made outside of these time limits but this is a matter for the Ombudsman to decide. If the Ombudsman agrees with us, they will not have our permission to consider your complaint and so will only be able to do so in very limited circumstances.
  • The Ombudsman might not be able to consider your complaint if:
    • what you're complaining about happened more than six years ago, and
    • you're complaining more than three years after you realised (or should have realised) that there was a problem.
  • If you are not satisfied with our final response, you have the right to refer your complaint to the Financial Ombudsman Service, free of charge.
  • Within our final response letter we will set out our understanding of your complaint, the issues raised, the investigation we have conducted and the outcome from the investigation. We will also detail any redress we believe appropriate or the reasons for declining redress.
  • If we have not resolved your complaint within 8 weeks from date of receipt, we will write to you again with our reasons for delay however we will also enclose the leaflet “Your Complaint and the Ombudsmen” informing you of your rights to take action further to the Financial Ombudsman if you are unhappy with the progress. We will confirm when we expect our final response to be made.
  • During the above process we will keep you informed of its progress to date and whether there is any further information we require from you. We will aim to deal with your complaint as quickly as possible.
  • Your complaint will then be investigated by our Compliance Officer, Anthony Bather, who will gather all documentation required in order to thoroughly and objectively conduct the investigation. This may require some additional information from you and therefore an authority letter may be required so we can approach any 3rd party necessary.
  • If your complaint was made verbally, then within our acknowledgement letter we will confirm our understanding of your complaint.
  • We will endeavour to communicate with you in a clear and fair manner at all times whilst investigating your complaint.
  • We will record receipt of the complaint immediately and write to you to acknowledge receipt within 5 working days, unless it can be resolved within 3 business days. Within the acknowledgement letter we will provide you with a copy of these complaint procedures.
  • Please note that by way of complaint to the firm, we will hold your data under the basis that we need to hold a file on you in order to meet our legal obligations in reviewing your complaint, as set out in the Financial Services & Markets Act 2000.

Some of our clients include:

Castle Sundborn is authorised and regulated by the Financial Conduct Authority. Ref: 125913
Registered in England & Wales No: 00818135 registered address The Old Bank, 10 High Street, Malmesbury, Wiltshire, England, SN16 9AU.